|
|
NCSDAE Membership Dues
The membership dues for
the Council are set annually by the Executive Committee.
BY-LAWS
(As amended, November 2012)
NATIONAL COUNCIL OF STATE DIRECTORS OF ADULT EDUCATION
ARTICLE I - NAME AND AFFILIATION
Section 1 - NAME. This organization shall be known as the National Council of State Directors of Adult Education, and shall observe as its anniversary date November 15 of each year following 1967.
ARTICLE II - PURPOSE
PURPOSE. The purpose of this organization shall be:
A. To represent the membership on public policy issues;
B. To promote adult education and literacy;
C. To develop common national goals;
D. To collaborate and dialog with other adult education and partner organizations;
E. To exchange ideas and solve common problems;
F. To establish and maintain a nationwide communication network regarding national public policy issues.
ARTICLE III - MEMBERSHIP
Section 1 - REGULAR MEMBERSHIP. The regular membership shall be limited to one person who is designated by the Chief State School Officer or other legitimate authority as the individual responsible for adult education in that jurisdiction. These persons are the voting representatives on the Council for each state, the District of Columbia, and the freely associated states of American Samoa, Guam, the Virgin Islands, the Northern Mariana Islands, and the Commonwealth of Puerto Rico. Only regular members in good standing are eligible to hold office, to serve on a committee, or to vote on Council business. In order to achieve good standing, a member must have paid current Council dues.
ARTICLE IV - MEETINGS
Section 1 - COUNCIL MEETINGS. The full Council will hold an annual meeting. The announcement of the dates of the next annual meeting will be made at each annual meeting and confirmed in writing to all members within 30 days. A notice containing the meeting agenda shall be given at least four weeks prior to the meeting date.
Section 2 - SPECIAL MEETINGS.
Special meetings of the full Council may be called by the Chairperson or by a majority of the Executive Committee by giving notice at least four weeks prior to the meeting date. Notice shall contain the purpose of the meeting and a preliminary agenda.
Section 3 - EXECUTIVE COMMITTEE MEETINGS.
The Executive Committee shall meet prior to every meeting of the full Council and at the end of the annual meeting.
Section 4 - SESSIONS.
Specific sessions of meetings may be closed whenever the Executive Committee determines that it is in the best interest of the Council. When official Council business is being conducted, the Chairperson has the discretion to recognize persons other than voting members if he/she feels that those persons can contribute important information to the Council deliberations.
Section 5 - PROXY REPRESENTATION, COUNCIL
A Council member may designate another staff person to act in his/her place at any meeting of the full Council by notifying the Chairperson.
ARTICLE V - COUNCIL ORGANIZATION
Section 1 - OFFICERS. The officers shall be the Chairperson, Chairperson -Elect (alternating years), Immediate Past Chairperson (alternating years), and Treasurer.
Section 2 - EXECUTIVE COMMITTEE. The Executive Committee shall be composed of the Chairperson, Chairperson-Elect, Immediate Past Chairperson, Treasurer, and eight Representatives elected from among the regular members in good standing. Appointed committee chairpersons may participate in Executive Committee meetings on an ex-officio basis.
Section 3 - COMMITTEES. The standing committees of the council shall be the Nominations and Elections committee and the Policy committee. Ad hoc committees shall be appointed at the discretion of the Chairperson.
ARTICLE VI - ELECTIONS
Section 1 - EXECUTIVE COMMITTEE ELECTIONS PROCEDURES.
The current Council Chair shall appoint a Nominations and Elections Committee consisting of at least four representatives in good standing*, one from each region, and one of whom will serve as the Chair.
At least 60 days prior to the end of the fiscal year, the chair will solicit nominations from all members in good standing* for positions on the Executive Committee. The Nominations and Elections Committee shall review all the nominations and prepare a slate of candidates for each of the offices to be filled. Names of all those eligible candidates* who wish to serve on the Executive Committee shall be placed on the ballot. At least 30 days prior to the end of the fiscal, year a ballot shall be emailed to all members in good standing*. The Nominations and Elections Committee shall certify the results of the election to the Chair.
* Good standing is defined as a state director from a state that has paid both NAEPDC and NCSDAE dues in the current and/or preceding years.
Section 2 - RESTRICTION.
No member of the nominations and elections committee shall be eligible for nomination to any office during the period that he/she serves on the committee.
Section 3 - COUNCIL CHAIRPERSON AND CHAIRPERSON-ELECT.
The nominations and elections committee shall slate no fewer than two and no more than three regular members in good standing for the office of Council Chairperson-Elect. This election shall take place in second year of the term of the Council Chairperson. The winner of this election will serve one year as Chairperson-Elect, two years as Chairperson, and one year as Immediate Past Chairperson. The candidate receiving the greatest number of votes shall assume the duties of Chairperson-Elect at the close of the annual meeting following his/her election.
Section 4 - REPRESENTATIVES.
The nominations and elections committee shall slate at least six (6) candidates for the four (4) Representatives to be elected. Insofar as possible given the eligible candidates who are willing to serve, the candidates shall be nominated with geographic representation as a consideration. The four (4) candidates who receive the greatest number of votes shall assume the duties of Representative at the close of the annual meeting following the election.
Section 5 - TERM OF OFFICE, REPRESENTATIVES.
Four Representatives shall be elected each year for two-year terms.
Section 6 - TREASURER. The Treasurer shall be appointed by the incoming Chairperson at the close of the annual meeting.
Section 7 - VACANCIES When an Executive Committee member leaves the position of state director of adult education he/she shall submit a letter of resignation from office to the Council Chairperson. If rest of the term of office is less than a year the Executive Committee shall select a person from membership to fill the vacancy. If the rest of the term is more than a year the nominations and elections committee shall present nominations to the membership for a vote.
Section 8 - INSTALLATION. New Executive Committee members shall be installed at the close of the annual meeting by the person holding the office of Chairperson during the preceding year.
ARTICLE VII - DUTIES
Section 1 - CHAIRPERSON. The Chairperson shall have general supervision over the affairs of the Council; shall preside at all meetings of the Council and of the Executive Committee; shall convene all regular meetings of the Executive Committee; shall set forth at the annual meeting prior to his/her installation the goals and objectives for the year, a written report of which shall be mailed to all members within 30 days of the meeting; shall appoint all committee chairpersons with the approval of the Executive Committee; shall appoint the nominations and elections committee; shall appoint persons to represent the Council on AAACE standing or ad hoc committees, as appropriate; shall submit meeting dates and agendas to the Recording Secretary in accordance with Article IV; shall install new members of the Executive Committee; shall appoint the Recording Secretary; shall approve all disbursements of funds; shall appoint a qualified person to act as parliamentarian at each meeting of the Council and of the Executive Committee; and shall make an end of year report of accomplishments to all members and to the AAACE Board.
Section 2 - TREASURER. The Treasurer shall maintain a record of Council financial transactions and make such financial reports as the Chairperson may direct; shall invoice members for dues and assessments and shall act as custodian of all Council funds and shall disburse them as authorized by the Executive Committee and approved by the Chairperson.
Section 3 - EXECUTIVE COMMITTEE. The Executive Committee shall meet in accordance with Article IV in order to provide general direction to the Chairperson and other officers, to conduct business between meetings of the full Council, and to assist with the planning of Council meetings; shall approve all committee chairperson appointments; shall establish the amounts and purposes of all dues and assessments; shall authorize the disbursement of Council funds.
ARTICLE VIII - ORDER OF BUSINESS
Section 1 - ORDER OF BUSINESS. Robert’s Rules of Order shall govern the meetings of the Council, of the Executive Committee, and of other appointed committees.
Section 2 - QUORUM. A simple majority of Executive Committee members must be present in order to conduct official business of the Executive Committee. At least 20 Council members must be present in order to conduct official business of the Council. Proxy representatives shall count in the determination of the quorum.
ARTICLE IX - FINANCIAL PROVISIONS
Section 1 - DUES. The dues and assessments of regular and associate members shall be such sums established by the Executive Committee and accepted by vote of the Council.
ARTICLE X - AMENDMENTS
AMENDMENTS. These by-laws may be amended or repealed by the affirmative vote of a majority of those entitled to vote. |
