NCSDAE Membership Dues
The membership dues for
the Council are set annually by the Executive Committee.
BY-LAWS
(As amended, May, 2006)
NATIONAL
COUNCIL OF STATE DIRECTORS OF ADULT EDUCATION
ARTICLE I - NAME AND
AFFILIATION
Section 1 - NAME. This organization shall be known as the National
Council of State Directors of Adult Education, and shall observe as its
anniversary date November 15 of each year following 1967.
Section
2 - AFFILIATION.
This organization shall be a unit of the American Association for Adult
and Continuing Education (AAACE).
ARTICLE
II - PURPOSE
PURPOSE.
The purpose of this organization shall be:
A. To represent the membership to legislative bodies ;
B. To promote adult
education and literacy;
C. To develop common
national goals;
D. To collaborate and
dialog with other adult education and partner organizations;
E. To exchange ideas
and solve common problems;
F. To establish and
maintain a nationwide communication network regarding national policy
and legislative issues.
ARTICLE
III - MEMBERSHIP
Section 1 - REGULAR MEMBERSHIP.
The regular membership shall be limited to one person who is designated
by the Chief State School Officer or other legitimate authority as the
individual responsible for adult education in that jurisdiction. These
persons-are the voting representatives on the Council for each state,
the District of Columbia, and the freely associated states of American
Samoa, Guam, the Virgin Islands, the Northern Mariana Islands, and the
Commonwealth of Puerto Rico. Only regular members in good standing are
eligible to hold office, to serve on a committee, or to vote on Council
business. In order to achieve good standing, a member must have paid
current Council dues.
ARTICLE
IV - MEETINGS
Section 1 - COUNCIL MEETINGS.
The full Council will hold an annual meeting. The announcement of the
dates of the next annual meeting will be made at each annual meeting and
confirmed in writing to all members within 30 days. A notice containing
the meeting agenda shall be given at least four weeks prior to the
meeting date.
Section
2 - SPECIAL MEETINGS.
Special meetings of the full Council may be called by the Chairperson or
by a majority of the Executive Committee by giving notice at least four
weeks prior to the meeting date. Notice shall contain the purpose of the
meeting and a preliminary agenda.
Section
3 - EXECUTIVE COMMITTEE MEETINGS.
The Executive Committee shall meet prior to every meeting of the full
Council and at the end of the annual meeting.
Section
4 - SESSIONS.
Specific sessions of meetings may be closed whenever the Executive
Committee determines that it is in the best interest of the Council.
When official Council business is being conducted, the Chairperson has
the discretion to recognize persons other than voting members if he/she
feels that those persons can contribute important information to the
Council deliberations.
Section
5 - PROXY REPRESENTATION, COUNCIL.
A Council member may designate another staff person to act in his/her
place at any meeting of the full Council by notifying the Chairperson.
ARTICLE
V - COUNCIL ORGANIZATION
Section 1 - OFFICERS.
The officers
shall be the Chairperson, Chairperson -Elect (alternating years),
Immediate Past Chairperson (alternating years), and Treasurer.
Section 2 - EXECUTIVE COMMITTEE.
The Executive Committee shall be composed of the Chairperson,
Chairperson-Elect, Immediate Past Chairperson, Treasurer, and eight
Representatives elected from among the regular members in good
standing. Appointed committee chairpersons may participate in Executive
Committee meetings on an ex-officio basis.
Section
3 - COMMITTEES.
The standing
committees of the council shall be the Nominations and Elections
committee and the Policy committee.
Ad
hoc committees shall be appointed at the discretion of the Chairperson.
ARTICLE VI - ELECTIONS
Section 1 - ELECTIONS PROCEDURES.
The current Chair shall appoint a
nominations and elections committee consisting of at least four
representatives in good standing, one from each region, one of whom will
serve as the Chair. The chair will solicit nominations from all council
members in good standing at least 60 days prior to the annual meeting.
The Nominating Committee shall review all the nominees and prepare a
slate of candidates for each of the offices to be filled. Names of all
those who wish to serve shall be placed on the ballot for positions on
the Executive Committee. The Nominations and Elections committee shall
select the candidates for Chair Elect. A ballot shall be mailed to all
members in good standing at least 30 days prior to the annual meeting.
The Nominations and elections committee shall certify the results
of the election to the Council Chairperson.
Section
2 - RESTRICTION.
No member of the nominations and elections committee shall be eligible
for nomination to any office during the period that he/she serves on the
committee.
Section
3 - COUNCIL CHAIRPERSON AND CHAIRPERSON-ELECT.
The nominations and elections committee shall slate no fewer than two
and no more than three regular members in good standing for the office
of Council Chairperson-Elect. This election shall take place in second
year of the term of the Council Chairperson. The winner of this election
will serve one year as Chairperson-Elect, two years as Chairperson, and
one year as Immediate Past Chairperson. The candidate receiving the
greatest number of votes shall assume the duties of Chairperson-Elect at
the close of the annual meeting following his/her election.
Section
4 - REPRESENTATIVES.
The nominations and elections committee shall slate at least six (6)
candidates for the four (4) Representatives to be elected. Insofar as
possible given the eligible candidates who are willing to serve, the
candidates shall be nominated with geographic representation as a
consideration. The four (4) candidates who receive the greatest number
of votes shall assume the duties of Representative at the close of the
annual meeting following the election.
Section
5 - TERM OF OFFICE, REPRESENTATIVES.
Four Representatives shall be elected each year for two-year terms.
Section
6 - TREASURER.
The Treasurer shall be appointed by the incoming Chairperson at the
close of the annual meeting.
Section
7 - VACANCIES
When an Executive Committee member leaves the position of state director
of adult education he/she shall submit a letter of resignation from
office to the Council Chairperson. If rest of the term of office is
less than a year the Executive Committee shall select a person from
membership to fill the vacancy. If the rest of the term is more than a
year the nominations and elections committee shall present nominations
to the membership for a vote.
Section
8 - INSTALLATION.
New Executive Committee members shall be installed at the close of the
annual meeting by the person holding the office of Chairperson during
the preceding year.
ARTICLE
VII - DUTIES
Section 1 - CHAIRPERSON.
The
Chairperson shall have general supervision over the affairs of the
Council; shall preside at all meetings of the Council and of the
Executive Committee; shall convene all regular meetings of the Executive
Committee; shall set forth at the annual meeting prior to his/her
installation the goals and objectives for the year, a written report of
which shall be mailed to all members within 30 days of the meeting;
shall appoint all committee chairpersons with the approval of the
Executive Committee; shall appoint the nominations and elections
committee; shall appoint persons to represent the Council on AAACE
standing or ad hoc committees, as appropriate; shall submit meeting
dates and agendas to the Recording Secretary in accordance with Article
IV; shall install new members of the Executive Committee; shall appoint
the Recording Secretary; shall approve all disbursements of funds; shall
appoint a qualified person to act as parliamentarian at each meeting of
the Council and of the Executive Committee; and shall make an end of
year report of accomplishments to all members and to the AAACE Board.
Section 2 - TREASURER.
The Treasurer
shall maintain a record of Council financial transactions and make such
financial reports as the Chairperson may direct; shall invoice members
for dues and assessments and shall act as custodian of all Council funds
and shall disburse them as authorized by the Executive Committee and
approved by the Chairperson.
Section 3 - EXECUTIVE COMMITTEE.
The Executive Committee shall meet in accordance with Article IV in
order to provide general direction to the Chairperson and other
officers, to conduct business between meetings of the full Council, and
to assist with the planning of Council meetings; shall approve all
committee chairperson appointments; shall establish the amounts and
purposes of all dues and assessments; shall authorize the disbursement
of Council funds.
ARTICLE VIII - ORDER OF BUSINESS
Section 1 - ORDER OF BUSINESS.
Robert’s Rules of Order shall govern the meetings of the Council, of the
Executive Committee, and of other appointed committees.
Section 2 - QUORUM.
A simple majority of Executive Committee members must be present in
order to conduct official business of the Executive Committee. At least
20 Council members must be present in order to conduct official business
of the Council. Proxy representatives shall count in the determination
of the quorum.
ARTICLE IX - FINANCIAL PROVISIONS
Section 1 - DUES.
The dues
and assessments of regular and associate members shall be such sums
established by the Executive Committee and accepted by vote of the
Council.
ARTICLE X - AMENDMENTS
AMENDMENTS.
These by-laws may be amended or repealed by the
affirmative vote of a majority of those entitled to vote.
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