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NCSDAE Membership Dues
The membership dues for
the Council are set annually by the Executive Committee.
Bylaws
(As amended, November
2002)
NATIONAL COUNCIL OF
STATE DIRECTORS OF ADULT EDUCATION
ARTICLE I - NAME AND
AFFILIATION
Section 1 - NAME. This organization shall be known as the National
Council of State Directors of Adult Education, and shall observe as its
anniversary date November 15 of each year following 1967.
Section 2 - AFFILIATION. This organization shall be a unit of the
American Association for Adult and Continuing Education (AAACE).
ARTICLE II - PURPOSE
PURPOSE. The purpose of this organization shall be:
A. To attend to
legislative needs and concerns;
B. To promote adult
education;
C. To develop common
national goals;
D. To work with other
adult education organizations;
E. To exchange ideas
and solve common problems;
F. To establish and
maintain a nationwide and/or international communication network.
ARTICLE III - MEMBERSHIP
Section
1 - REGULAR MEMBERSHIP. The regular membership shall be limited to one
person, designated by the Chief State School Officer or other legitimate
authority as the individual responsible for adult education, who will be
the voting representative on the Council for each state, the District of
Columbia, and the freely associated states of American Samoa, Guam, the
Virgin Islands, the Northern Mariana Islands, and the Commonwealth of
Puerto Rico. Only regular members in good standing are eligible to hold
office, to serve on a committee, or to vote on Council business. In
order to achieve good standing, a member must have paid current Council
dues.
ARTICLE IV - MEETINGS
Section 1 - COUNCIL MEETINGS. The full Council will hold an annual
meeting. The announcement of the dates of the next annual meeting will
be made at each annual meeting and confirmed in writing to all members
within 30 days. A notice containing the meeting agenda shall be given
at least four weeks prior to the meeting date.
Section 2 - SPECIAL MEETINGS. Special meetings of the full Council may
be called by the Chairperson or by a majority of the Executive Committee
by giving notice at least four weeks prior to the meeting date. Notice
shall contain the purpose of the meeting and a preliminary agenda.
Section 3 - EXECUTIVE COMMITTEE MEETINGS. The Executive Committee shall
meet prior to every meeting of the full Council and at the end of the
annual meeting.
Section 4 - SESSIONS. Specific sessions of meetings may be closed
whenever the Executive Committee determines that it is in the best
interest of the Council. When official council business is being
conducted, the Chairperson has the discretion to recognize persons other
than voting members if he/she feels that those persons can contribute
important information to the Council deliberations.
Section
5 - PROXY REPRESENTATION, COUNCIL. A Council member may designate
another staff person to act in his/her place at any meeting of the full
Council by notifying the Chairperson.
ARTICLE V - COUNCIL
ORGANIZATION
Section 1 - OFFICERS.
The officers shall be the chairperson, chairperson -elect
(alternating years), Immediate past Chairperson (alternating years), and
Treasurer.
Section 2 - EXECUTIVE COMMITTEE. The Executive Committee shall be
composed of the Chairperson, Chairperson-elect, Immediate Past
Chairperson, Treasurer, and eight Representatives elected from among the
regular members in good standing. Appointed committee chairpersons may
participate in Executive Committee meetings on an ex-officio basis.
Section 3 - COMMITTEES.
The standing committees of the council shall be the
Nominations and Elections committee and the Policy committee.
Ad
hoc committees shall be appointed at the discretion of the Chairperson.
ARTICLE VI - ELECTIONS
Section 1 - ELECTIONS PROCEDURES.
The current Chair shall appoint a nominations and elections committee
consisting of at least four representatives in good standing, one from
each region, one of whom will serve as the Chair. The chair will solicit
nominations from all council members in good standing at least 60 days
prior to the annual meeting. The Nominating Committee shall review all
the nominees and prepare a slate of candidates for each of the offices
to be filled. Names of all those who wish to serve shall be placed on
the ballot for positions on the Executive Committee. The Nominations and
Elections committee shall select the candidates for Chair Elect. A
ballot shall be mailed to all members in good standing at least 30 days
prior to the annual meeting. The Nominations and elections committee
shall certify the results of the election to the Council
Chairperson.
Section 2 - RESTRICTION. No member of the nominations and elections
committee shall be eligible for nomination to any office during the
period that he/she serves on the committee.
Section 3 - COUNCIL CHAIRPERSON AND CHAIRPERSON-ELECT. The nominations
and elections committee shall slate no fewer than two and no more than
three regular members in good standing for the office of Council
Chairperson-elect. This election shall take place in second year of the
term of the Council Chairperson. The winner of this election will serve
one year as Chairperson-elect, two years as Chairperson, and one year as
Immediate Past Chairperson. The candidate receiving the greatest number
of votes shall assume the duties of Chairperson-elect at the close of
the annual meeting following his/her election. The term of office of
the Chairperson shall be two years.
Section 4 - REPRESENTATIVES. The nominations and elections committee
shall slate at least six (6) candidates for the four (4) Representatives
to be elected. Insofar as possible given the eligible candidates who
are willing to serve, the candidates shall be nominated with geographic
representation as a consideration. The four (4) candidates who receive
the greatest number of votes shall assume the duties of Representative
at the close of the annual meeting following the election.
Section 5 - TERM OF OFFICE, REPRESENTATIVES. In the initial election
held under this provision, eight Representatives shall be elected. Four
of those elected shall serve one-year terms and four shall serve
two-year terms, as determined by lot. In subsequent elections, four
Representatives shall be elected each year for two-year terms.
Section 6 - TREASURER. The Treasurer shall be appointed by the incoming
Chairperson at the close of the annual meeting.
Section 7 - VACANCIES When an Executive Committee member leaves the
position of state director of adult education he/she shall submit a
letter of resignation from office to the Council Chairperson. If rest
of the term of office is less than a year the Executive Committee shall
select a person from membership to fill a vacancy which occurs for any
reason in any office. If the rest of the term is more than a year the
nominations and elections committee shall present nominations to the
membership for a vote.
Section 8 - INSTALLATION. New Executive Committee members shall be
installed at the close of the annual meeting by the person holding the
office of Chairperson during the preceding year.
ARTICLE VII
- DUTIES
Section 1 - CHAIRPERSON.
The Chairperson shall
have general supervision over the affairs of the Council; shall preside
at all meetings of the Council and of the Executive Committee; shall
convene all regular meetings of the Executive Committee; shall set forth
at the annual meeting prior to his/her installation the goals and
objectives for the year, a written report of which shall be mailed to
all members within 30 days of the meeting; shall appoint all committee
chairpersons with the approval of the Executive Committee; shall appoint
the nominations and elections committee; shall appoint persons to
represent the Council on AAACE standing or ad hoc committees, as
appropriate; shall submit meeting dates and agendas to the Recording
Secretary in accordance with Article IV; shall install new members of
the Executive Committee; shall appoint the Recording Secretary; shall
approve all disbursements of funds; shall appoint a qualified person to
act as parliamentarian at each meeting of the Council and of the
Executive Committee; and shall make an end of year report of
accomplishments to all members and to the AAACE Board.
Section 2 - TREASURER.
The Treasurer shall maintain a record of council
financial transactions and make such financial reports as the
Chairperson may direct; shall invoice members for dues and assessments
and shall act as custodian of all council funds and shall disburse them
as authorized by the Executive Committee and approved by the
Chairperson.
Section 4 - EXECUTIVE COMMITTEE. The Executive Committee shall meet in
accordance with Article IV in order to provide general direction to the
Chairperson and other officers, to conduct business between meetings of
the full Council, and to assist with the planning of Council meetings;
shall approve all committee chairperson appointments; shall establish
the amounts and purposes of all dues and assessments; shall authorize
the disbursement of Council funds; and shall select a person to fill any
vacancy in any office.
ARTICLE VIII - ORDER
OF BUSINESS
Section 1 - ORDER OF BUSINESS. Robert’s Rules of Order shall govern the
meetings of the Council, of the Executive Committee, and of other
appointed committees.
Section 2 - QUORUM. A simple majority of Executive Committee members
must be present in order to conduct official business of the Executive
Committee. At least 20 Council members must be present in order to
conduct official business of the Council. Proxy representatives shall
count in the determination of the quorum.
ARTICLE IX -
FINANCIAL PROVISIONS
Section 1 - DUES.
The dues and
assessments of regular and associate members shall be such sums
established by the Executive Committee.
ARTICLE X - AMENDMENTS
AMENDMENTS. These by-laws may be amended or repealed by the affirmative
vote of a majority of those entitled to vote, by mail ballot.
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