National Council of State Directors of Adult Education

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2010 MOTH (March on the Hill)

February 1, 2010

Washington, DC

 

 

Thank you for participating in the 2010 March on the Hill meeting!

 

Below you will find a wealth of information and resources to carry out the tasks at hand.

If you have questions or concerns, here are your contacts:

 

Lennox McLendon, 804.314.6747. dc2@ncsdae.org

 

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NCSDAE/NAEPDC office is located at:

444 North Capitol Street, NW

Suite 422

Washington, DC

 

  • 1 block from the Union Station Metro
  • 1 block from United States Capitol
  • Corner of N. Capitol and E Streets, NW
  • Hall of the States Building

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AGENDA

 

National Council of State Directors of Adult Education

Federal Directions 2009-2013

Sunday, January 31

6:00 - 8:00 pm    March on the Hill Briefing

                         L'Enfant Plaza Hotel

                         Caucus Room

Monday, February 1

6:00 - 9:00 pm    Reception                        
                         L'Enfant Plaza Hotel

                         Solarium

An informal welcoming get-together for State Directors and State Staff on arrival day sponsored by John Robinson and Steck-Vaughn

Tuesday, February 2

4:00 - 5:30 pm    Annual NAEPDC/NCSDAE

                         Business Meeting      
                         L'Enfant Plaza Hotel, Ballroom

                         A & B

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"Don't Be Scared"

 

  • Many people are apprehensive about visiting their representative's office if they have not done so before.
  • YOUR REPRESENTATIVE REALLY WANTS TO KNOW WHAT YOU THINK!
  • Below, we have provided you with the necessary information for a successful visit.
  • This information will walk you step-by-step through your visit!

 

 

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Finding your Member

U.S. House Subcommittee on Labor, Health and Human Services, Education and Related Agencies

MAJORITY

Chair: David R. Obey (WI)
Nita M. Lowey (NY)
Rosa L. DeLauro (CT)
Jesse L. Jackson, Jr. (IL)
Patrick J. Kennedy (RI)
Lucille Roybal-Allard (CA)
Barbara Lee (CA)
Michael Honda (CA)
Betty McCollum (MN)
Tim Ryan (OH)
James P. Moran (VA)

MINORITY

Ranking Member:
Todd Tiahrt (KS)

Dennis R. Rehberg (MT)
Rodney Alexander (LA)
Jo Bonner (AL)
Tom Cole (OK)
Jerry Lewis (CA), Ex Officio

Key Authorization Members

U.S. Senate Committee on Health Education, Labor and Pensions

U.S. House Subcommittee on Higher Education, Lifelong Learning, and Competitiveness

When scheduling your visit, please allow at least 30 minutes in between appointments.  While one member may be located in The Russell Senate Office Building, your next appointment may be in the Cannon House Office Building, which is on the other side of the Capitol Building.  Please consider walking distance and weather when scheduling your appointments.

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Before the Visit

 

  • How to contact your Member

Call the Member's office and ask for the person on the staff who is responsible for adult education appropriations. If there is a separate person handling adult education appropriations and adult education reauthorization, make sure you are talking to the person responsible for appropriations. You can also ask that he/she invite the individual responsible for adult education in general because the information you are  providing will be of interest to both. It may be that the individual handling authorization issues is also handling appropriations issues related to adult education so in this case you would only need to meet with one person.

 

Suggested scripts

  •  “I am (name) from Congressman (name’s) district and I would like to speak with the staff person who handles adult education issues.....or,

  • Hi I am (name).  I am the state director of adult education in (state), and I would like to speak with the staff person who handles adult education issues.....or,

  • I am going to be in Washington on January 31 and would like to meet with you for about 15 minutes and with the Congressman/woman or Senator if he/she is available regarding the adult education needs and successes in the district.

  • Are you available anytime on the 31st? 

  • If the Congressman/woman or Senator is available, I would love to say hello also.

  • (When he/she asks the nature of the visit—“We appreciate the federal support for adult education, and I wanted to share some of the impact on adults in the District/State and solicit the Congressman/woman or Senator's continued support.

 

  • What is important to him/her
    • Go to the Member Profile

      o         link to 2008 Politics in America biographies/fact sheets by state

      o        Username: NAEPDC     Password:  vb1024

      Log in and read up on your Member.  Pay particular attention to:

  • The committees he/she is on
  • Her/his interests
  • Her/his affiliations
  • If he/she is interested in prisons—Plan to play up the recidivism part on the Target Population Info Sheet.  If she/he is a business person, plan to play up the information in the business section.

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Preparing Your Materials / Resource and Program Information

 

  • Waiting List Survey Report (click below)

Part One - Executive Summary

Part Two - Additional Results

 

  • Impact of adult education services in your state (provided by you)

 

 

  • Success program services in your state (provided by you)

 

 

  • Student Success Bios - one pagers with photos of your students, their stories, thanking the Member for the funding to make it happen, signed by student

 

 

  • Target Population Information Sheet  ( click on your state for documents below )
    • This sheet includes information on: what is adult education, state specific U.S. Census data and other important Adult Education Facts.  These documents are in Word so you can customize/adapt them to your needs.  Please note that at the bottom of page 2 there is reference to "OMB rating Adult Education as effective."  Delete this as per our explanation during the policy update webcast. 

 

Alabama

District 1

District 2

District 3

District 4

District 5

District 6

District 7

 

Senator 1

Senator 2

Illinois

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

District 16

District 17

District 18

District 19

Senator 1

Senator 2

Montana

Senator 1

Senator 2

Rhode Island

District 1

District 2

Senator 1

Senator 2

Alaska

 

Senator 1

Senator 2

 

Indiana

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

Senator 1

Senator 2

Nebraska

District 1

District 2

District 3

Senator 1

Senator 2

South Carolina

District 1

District 2

District 3

District 4

District 5

District 6

Senator 1

Senator 2

Arizona

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

 

Senator 1

Senator 2

Iowa

District 1

District 2

District 3

District 4

District 5

Senator 1

Senator 2

Nevada

District 1

District 2

District 3

Senator 1

Senator 2

South Dakota

Senator 1

Senator 2

Arkansas

District 1

District 2

District 3

District 4

 

Senator 1

Senator 2

Kansas

District 1

District 2

District 3

District 4

Senator 1

Senator 2

New Hampshire

District 1

District 2

Senator 1

Senator 2

Tennessee

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

Senator 1

Senator 2

California

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

District16

District 17

District 18

District 19

District 20

District 21

District 22

District 23

District 24

District 25

District 26

District 27

District 28

District 29

District 30

District 31

District 32

District 33

District 34

District 35

District 36

District 37

District 38

District 39

District 40

District 41

District 42

District 43

District 44

District 45

District 46

District 47

District 48

District 49

District 50

District 51

District 52

District 53

 

Senator 1

Senator 2

Kentucky

District 1

District 2

District 3

District 4

District 5

District 6

Senator1

Senator 2

New Jersey

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

Senator 1

Senator 2

Texas

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

District 16

District 17

District 18

District 19

District 20

District 21

District 22

District 23

District 24

District 25

District 26

District 27

District 28

District 29

District 30

District 31

District 32

Senator 1

Senator 2

Colorado

District 1

District 2

District 3

District 4

District 5

District 6

District 7

 

Senator 1

Senator 2

Louisiana

District 1

District 2

District 3

District 4

District 5

District 6

District 7

Senator 1

Senator 2

New Mexico

District 1

District 2

District 3

Senator 1

Senator 2

Utah

District 1

District 2

District 3

Senator 1

Senator 2

Connecticut

District 1

District 1

District 1

District 1

District 1

Senator 1

Senator 2

Maine

District 1

District 2

Senator 1

Senator 2

New York

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

District16

District 17

District 18

District 19

District 20

District 21

District 22

District 23

District 24

District 25

District 26

District 27

District 28

District 29

Senator 1

Senator 2

Vermont

Senator 1

Senator 2

Delaware

Senator 1

Senator 2

Maryland

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

Senator 1

Senator 2

North Carolina

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

Senator 1

Senator 2

Virginia

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

Senator 1

Senator 2

District of Columbia

Massachusetts

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

Senator 1

Senator 2

North Dakota

Senator 1

Senator 2

Washington

District 1

District 2

District 3

Senator 1

Senator 2

Florida

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

District 16

District 17

District 18

District 19

District20

District 21

District 22

District 23

District 24

District 25

Senator 1

Senator 2

Michigan

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

Senator 1

Senator 2

Ohio

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

District 16

District 17

Senator 1

Senator 2

West Virginia

District 1

District 2

District 3

Senator 1

Senator 2

Georgia

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District11

District 12

District 13

Senator 1

Senator 2

Minnesota

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

Senator 1

Oklahoma

District 1

District 2

District 3

District 4

District 5

Senator 1

Senator 2

Wisconsin

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

Senator 1

Senator 2

Hawaii

District 1

District 2

Senator 1

Senator 2

Mississippi

District 1

District 2

District 3

District 4

Senator 1

Senator 2

Oregon

District 1

District 2

District 3

District 4

Senator 1

Senator 2

 

Wyoming

Senator 1

Senator 2

Idaho

District 1

District 2

Senator 1

Senator 2

Missouri

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

Senator 1

Senator 2

Pennsylvania

District 1

District 2

District 3

District 4

District 5

District 6

District 7

District 8

District 9

District 10

District 11

District 12

District 13

District 14

District 15

District 16

District 17

District 18

District 19

Senator 1

Senator 2

 Puerto Rico

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The Visit

Entering the office: 

  • Have your business card in hand.
  • The person at the desk will greet you
  • Hand them your business card, introduce yourself as being from the home state and tell the receptionist that you have an appointment with _____.
  • The receptionist will take your card and ask you to have a seat while she/he calls.

 

The people:

  • Often the Member will not be able to meet with you, or if he/she does, it will be to stop by, say hello and be off to another meeting.
    • If he/she does stop by, tell him/her that you will brief the staff and thank him/her for the support for adult education (This will give him/her a chance to say ‘adult ed is really important to me’ which you can remind him/her of later.
  • Usually you will meet with the staff person who is in charge of education
    • That is good because that is the person the Member goes to for information (Members have a lot to keep up with and depend on staff to be briefed on the issues)
  • Often the staff members know very little about adult education, so some basics are important.  Ask them how familiar they are with adult education before you go over the details so they are not insulted.

 

The meeting place:

  • There is not much meeting space so don’t be surprised if you hold your meeting in the reception area of the office.  It happens all the time.

 

Starting the meeting:

  • Introduce yourself and make small talk about the state if you like
  • Thank her/him for meeting with you
  • “I know you are busy.  As I mentioned to you on the phone, we (I) wanted to take about 15 or 20 minutes to share some information with you.  Is that time frame still good?

 

The agenda:

  1. Overview:
    • I wanted to take a few minutes to share some information about the need for adult education in the district.
    • Then I wanted to share with you some of the success stories we have.
    • I am a resource for any information needed about Adult Education and am available anytime.
    • Lastly, I wanted to ask for your continued support.

     

  1. What is adult education:
    • At the beginning of the Target Population Information Sheet is a description of what adult education is and who it can serve—the staff person may not know this so start with that.  As mentioned earlier, try to ascertain their level of understanding.  If they say they have a fair knowledge, provide it to them as a backup.  If they do not understand a lot about adult education, provide them with the paper as a handy reference.

     

  1. The need: Tell them there are two ways to identify need:  Census and the National Assessment of Adult Literacy ( do not say NAAL—they will not know what that means).  Do point out that the NAAL is produced by the government (the National Center for Educational Statistics).  This will give it more credibility than an industry-produced document.
    • Census
    • NAAL
      • Show them a copy of the Local Estimates (http://nces.ed.gov/naal/estimates/) to show the need.

       

  1. The success:
    • Your materials
      • If you have student success stories with pictures to personalize the success
      • Use your report cards or any other material you have that depicts our success

       

  1. Recap:  “So you can see that there are -----##--- adults in the district/state that need our assistance and we can serve only ---##----, so the gap is large.

 

    • They may ask here, “Well how much does the state fund”  to which you can reply the state is required to match with $XXX but the state actually overmatches by contributing $xxx. (if that is the case of course)
      • If that is not the case and your state only matches the minimum, then say “The state is required to match $xx and they provide that match.  If the federal funding goes up, the state match will go up.
  1. THE ASK :
  • We appreciate the Congressman’/woman’ or Senator's support and would like to ask him/her to write a letter to the Chair of the Appropriations subcommittee, asking him to support $1B for Adult Education.
  • Our appropriation now is approximately $628M.  We have waiting lists all over the country.
  • “Adult Education is a GOOD INVESTMENT”  - we get results.
  • “Do you think the Congressman/woman or Senator would be willing to write a letter or OR SIGN A DEAR COLLEAGUE LETTER TO THE APPROPRIATIONS COMMITTEE IN SUPPORT OF THAT POSITION?"  (This is not a request for current members of the Appropriations Committee.  We should ask them for their support for adult education during committee/subcommittee deliberations.)
  • The typical response to the question is, “I will certainly ask the Congressman/woman or Senator -- to which you reply, “Thank you so much.  I will contact you next week to see what his/her answer is."
  1. Contact information:
  • Thank you for your time.
  • You have my card.  (Get their card. Also ask them to use you as a resource if he/she or the Congressman/woman or Senator have any questions related to adult education.)

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After the Meeting
 

  1. Send a thank you note to whomever you met. Remind them to contact you if they have any issues related to adult education and literacy.

  2. Once a quarter, send your contacts a brief with success and impact information and follow up with a phone call to ensure they got it and read it. (If they learn you are going to call, they will read it.)

  3. Get local programs to host Members visits. Plan ahead. Check the legislative calendars for recess dates (these are dates when the Members are most likely to go home) :

 

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